Administrative Assistant

Job-ID: 15451; Location(s): Broomfield, CO 

JOB DESCRIPTION SUMMARY

The Administrative Assistant primarily functions as support to other positions on the Administrative team, performing a wide variety of administrative tasks as assigned. This position supports planning, execution and post-event activities for meetings and other events. May be assigned to provide administrative support to executives or other assignees in scheduling, travel planning, expense reporting and/or other tasks as requested.

JOB DESCRIPTION DETAILS

Responsibilities

• Provides general administrative support – including, but not limited to, managing calendars, scheduling appointments, and preparing reports.
• Actively supports planning for and execution of team meetings, internal and external meetings and other events by booking rooms, organizing meeting space, coordinating all components of travel, coordinating catering, etc.
• Coordinates set-up and clean-up of conference rooms before and after catered meetings and ensures that conference rooms are tidy and well-stocked before and after meetings.
• Organizes travel arrangements, accommodations, and travel itineraries as requested.
• Manages all aspects of expense reporting for assignees, ensuring that reports are submitted in compliance with company policy and in a timely manner each month.
• Actively supports the planning and execution of executive team meetings, internal/external meetings, and events by booking rooms, organizing meeting spaces, and coordinating all travel and catering components.
• Arranges logistics for on-site and virtual meetings, including technology setup and coordination of catered meals.
• Supports various projects by coordinating tasks, tracking deadlines, and following up on deliverables.
• Assists in the preparation of departmental reports, summaries, and other documentation.
• Partner cross-functionally with employees and departments to ensure the smooth and efficient execution of assigned tasks.
• Provides coverage for building receptionist and supports the planning and execution of in-office events as needed.

Other

• Performs other duties as required and/or assigned.
• May be required to travel up to 15% of the time.

REQUIRED QUALIFICATIONS

Knowledge, Skills and Abilities

• Proficient in the use of common office equipment and software, including: computers, printers, multi-line phone systems, Microsoft Office products
• Effectively and proactively communicates with employees at all levels of the organization, both verbally and in writing
• Utilizes excellent customer service skills
• Effectively manages multiple tasks and priorities
• Demonstrates careful attention-to-detail and organizational skills
• Exhibits a professional demeanor and ability to handle sensitive information with discretion

Education, Certification/License & Work Experience

• 1-3 years of related office experience and/or hospitality experience required
• High school diploma or equivalent required
• Some college-level education preferred

Equivalent combinations of education and experience may be considered.

Total Rewards Package:

Compensation

• Base: $46,000.00 to $60,000.00 annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
• Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company’s performance and their own individual performance.

Benefits

• Medical, Dental, Vision
• Wellness Program
• Health Savings Account (HSA) with a company contribution
• Voluntary Benefits (Life, AD&D, Disability)
• 401(k) retirement plan with a 7.5% company contribution
• Time Off Programs – 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days

Application Window

• Posting date: 1/14/2025
• The application deadline for this job has been extended to: 2/14/2025

Your contact person:

Lauren Stauffer

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