Office Assistant/Front Desk Admin

Job-ID: 14967; Location(s): Broomfield, CO 

This is a part-time role (20 hours per week).

JOB DESCRIPTION SUMMARY

The Office Assistant/Front Desk Admin is responsible for receiving and distributing incoming/outgoing mail; answering multi-line telephone; providing callers with information; greeting visitors; performing administrative/office duties; maintaining absence/travel report; scheduling, organizing and coordinating meetings, conference calls and special events; scheduling and making travel arrangements; providing inter-departmental support; maintaining, tracking, stocking and ordering office supplies; maintaining upkeep of kitchen and conference rooms; and providing support on special projects as needed.

JOB DESCRIPTION DETAILS

• Receives and distributes all incoming/outgoing mail, including UPS and FedEx shipments; creates shipping/address labels; ensures UPS schedule and communications are maintained and updated in computer system.
• Answers multi-line telephone and directs caller to appropriate personnel/extension; transfers caller to voice mailbox when personnel is unavailable.
• Provides caller with information such as company address, directions to company location, company fax numbers, company website, and other related information as needed/requested.
• Greets visitors and has them sign in; contacts appropriate personnel to meet with visitor.
• Performs general administrative/office duties including, but not limited to, filing, photocopying, faxing, collating, completing forms, answering/returning emails and phone calls, preparing PowerPoint slides, and other correspondence as needed and/or requested.
• Maintains and communicates multi facility absence/travel report.
• Schedules, organizes and coordinates meetings, conference calls, and special events;.
• Schedules and makes arrangements for conferences, travel, hotel and rental car for candidates, customers, vendors, out of state employees, Excom, etc. as needed and/or requested.
• Maintains, tracks, stocks and orders all office supplies daily, including but not limited to: coffee, nameplates, purified water, and special orders as needed.
• Maintains cordial relationship with building management to ensure satisfactory building maintenance and services; submits maintenance work order requests and ensures follow-up and resolution.
• Responsible for the distribution and collection of office keys/badges; validates visitor passes; ensures compliance of parking lot procedures.
• Maintains/cleans kitchen areas and conference rooms.
• Provides support on special projects as needed and/or requested, including but not limited to Mini-Boot Camp, EXCOM, HR, Marketing, Accounting, Technical Marketing and Social Committee projects/events.
• May assist with expense reconciliation
• Performs other duties as required and/or assigned.

REQUIRED QUALIFICATIONS

Knowledge, Skills and Abilities

• Basic knowledge of computer programs including but not limited to Microsoft Word, Excel, Outlook, PowerPoint, Access, Internet
• Knowledge of office practices
• 10-key skills
• Excellent oral and written communication skills
• Ability to carry out basic instructions in written and verbal form
• Ability to work independently on assigned tasks as well as to accept direction on given assignments
• Ability to operate a multi-line telephone system
• Ability to multi-task
• Ability to prioritize and resolve problems

Education, Certification/License & Work Experience

• 2-3 years of related office administrative experience

Equivalent combinations of education and experience may be considered.

Total Rewards Package:

Compensation

• Base: $18.50 to $24.00 per hour, based on specific compensable factors including, but not limited to education, work experience, and geographic market.

Application Window

• Posting date: 08/20/2024
• The application deadline for this job: 10/31/2024

Your contact person:

Lauren Stauffer

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