Travel and Expense Specialist

Job-ID: 16400; Location(s): Broomfield, CO 

Job Description Summary

We are seeking a detail-oriented and proactive Travel and Expense Specialist to oversee our corporate travel program and manage our Concur expense reporting system. This role is responsible for ensuring efficient, cost-effective travel agreements, enforcing travel and expense policies, and administering the corporate credit card program. The ideal candidate will have a strong understanding of corporate travel logistics, expense management tools (especially SAP Concur), and a commitment to compliance and employee support.

What You'll Do:

• Maintain regular communication with the Travel Management Company regarding bookings, policy adherence, and service delivery.
• Coordinate with travel vendors, negotiating rates and managing relationships.
• Serve as the primary point of contact for employees regarding travel arrangements, Concur system usage, and questions.
• Monitor and analyze travel and expense data to identify cost-saving opportunities and ensure policy adherence.
• Provide training and guidance to employees on travel booking and Concur processes.
• Manage corporate miles programs and rewards.
• Participate in and drive continuous improvement projects/initiatives. Use analytics to determine behavioral trends, potential misuse, and compliance to policy.
• Generate regular reports for Finance and leadership teams on T&E metrics.
• Develop and maintain travel and expense policies in collaboration with Finance and HR.
• Administer and maintain the SAP Concur system, including user setup, expense report workflows, policy updates, and troubleshooting.
• Conduct periodic audits of expense reports for compliance and accuracy.
• Provide backup support for the corporate credit card program, including issuing cards, setting limits, reconciling charges, and managing fraud resolution.
• Provide backup support for the Fleet department.
• Attends meetings as required and/or assigned.
• Performs other duties as required and/or assigned.
• Will be required to travel up to 10% of the time.
• Comply with the safety rules and guidelines.

What We're Looking For:

Knowledge, Skills and Abilities

• Familiarity with corporate credit card programs and reconciliation processes.
• Strong understanding of T&E policy design and compliance.
• Strong interpersonal skills.
• Excellent oral and written communication skills.
• Ability to communicate with all levels within and outside the organization.
• Excellent organizational and time management skills.
• High attention to detail and ability to manage multiple priorities.
• Ability to work independently and in a team environment.
• Ability to perform with superior service, reflecting a positive company image while sustaining a positive attitude with those you interact with; always going above and beyond to help others out, regardless of their position or department.
• Knowledge of computer software including web browsers, Microsoft Word, Outlook, and Excel, PowerPoint.

Education, Certification/License & Work Experience

• 3+ years of experience managing corporate travel and/or Concur systems, required
• 1-3 years of administration experience strongly preferred
• Experience with SAP Concur Travel and Expense, preferred
• Experience working with travel management companies (TMCs), preferred
• High School Diploma or equivalent

Equivalent combinations of education and experience may be considered.

Wondering if you should apply? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Viega, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but don’t check every box in the qualifications section, we encourage you to apply anyway. You may be just the right candidate for this or other positions we have in the future.

Total Rewards Package:

Compensation

• Base: $60,500 to $70,000 annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market.
• Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company’s performance and their own individual performance.

Benefits

• Medical, Dental, Vision
• Wellness Program
• Health Savings Account (HSA) with a company contribution
• Voluntary Benefits (Life, AD&D, Disability)
• 401(k) retirement plan with a 7.5% company contribution
• Time Off Programs – 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days

Application Window

• Posting date: 08/27/2025
• The application deadline for this job has been extended: 09/27/2025

Your contact person:

Johnathan Nuthall